Privacy Policy

Effective Date: June 2025
Last Updated: June 2025

Welcome to Sciopolis. We value your privacy and are committed to protecting your personal data. This privacy policy outlines how we collect, use, and safeguard your information when you interact with us—particularly when you subscribe to our newsletter via our website or forms.

1. Who We Are

Sciopolis provides science and technology companies with ready-to-occupy lab and office space. We partner with landlords, universities and local government to deliver and operate thriving innovation Hubs for early-stage science and technology businesses.

This privacy policy applies to www.sciopolis.co.uk and all digital interactions related to our newsletter.

2. What Information We Collect

We may collect and process the following personal information:

Name (optional)
Email address (required for newsletter subscription)
IP address and browser user agent (collected automatically when you visit our website)
Subscription preferences
Usage data (e.g., email opens, clicks—via third-party analytics)

We do not collect or process special category data (e.g., health, race, religion) through the newsletter.

3. How We Collect Your Data

We collect data through:

Newsletter subscription forms
Event or workshop sign-ups
Cookies and tracking technologies (for website analytics and email engagement)
Contact forms or other direct communication

4. How We Use Your Information

We use your information to:

Send newsletters, updates, event invitations, and other Sciopolis-related communications
Improve our content, services, and outreach
Comply with legal obligations and protect our rights

We will not use your data for unrelated purposes or share it with third parties for marketing.

5. Legal Basis for Processing (GDPR)

Under the UK GDPR, our lawful bases for processing your data are:

Consent – for email communications, which you provide when subscribing
Legitimate interests – for improving our website and communications
Legal obligations – where applicable

6. Cookies and Tracking

We use cookies and similar tracking technologies for:

Site analytics (e.g., Google Analytics)
Email performance (e.g., open/click tracking through Mailchimp/HubSpot)

You can manage or disable cookies in your browser settings.

For more information, see our [Cookie Policy]

7. Third-Party Services

We use trusted third-party providers to process your data securely, such as:

Mailchimp or HubSpot – for email campaign management
Google Analytics – for website traffic analytics

These providers are GDPR-compliant and act as data processors on our behalf.

8. How We Protect Your Data

We implement appropriate technical and organisational measures to protect your data, including:

Secure servers and encryption
Access controls
Regular audits and updates

Despite our efforts, no method of transmission is 100% secure. We recommend using strong passwords and being cautious with your personal data online.

9. Data Retention

We will retain your personal data for as long as you are subscribed to our newsletter. Upon unsubscribing, your data will be:

Deleted from our email lists, or
Retained only where legally required (e.g., audit purposes)

10. Your Rights (UK GDPR)

You have the right to:

Access the data we hold about you
Correct inaccurate or outdated data
Withdraw consent at any time (e.g., via the unsubscribe link)
Request deletion of your data
Object to or restrict processing
Lodge a complaint with the Information Commissioner's Office (ICO) at https://ico.org.uk

To exercise any of these rights, please contact us at info@sciopolis.co.uk

11. Children’s Privacy

Our newsletter and website are not directed to children under 13. If we become aware that we’ve collected data from a child without parental consent, we will delete it immediately.

12. Updates to This Policy

We may update this privacy policy from time to time. Changes will be posted on this page with the "Last Updated" date above.

13. Contact Us

If you have questions or concerns about your data or this policy, please contact us:

Sciopolis
info@sciopolis.co.uk